Meeting Minutes

Date:   12 Oct 2025     |     Time:   10:00am / 1000     |     Location: Casa de Swann

Meeting Agenda:

• Roll Call

Meeting Activities:

• An attendance sheet was passed around for signatures
• Jum Bily to answer questions about electricity installation in Campastre
• Discuss the new webpage created for Campestre

Notes:

To: Jeff & Loreen Swann

Prepared by: Fernando Ordaz

Date: October 13, 2025

1. Initial Situation Presented by Lic. Humberto

At the beginning of the meeting, Lic. Humberto mentioned that he had received payment receipts totaling $2,000,000.00 MXN (two million pesos), without any indication of which account they belonged to or what they were for. He also noted that when control of the bank account was recovered, there was only $200,000.00 MXN (two hundred thousand pesos) remaining.

2. Comments from Jumbilly

Jumbilly stated that he had been absent for two years due to personal reasons, without specifying what those reasons were.

3. Electrical Power Project

Regarding the electrical installation project, Jumbilly explained that the project was initially approved by CFE (Federal Electricity Commission). However, once the project began, it was discovered that it would be necessary to extend the power lines from the booth located on the highway, which means that some installations must be carried out outside the residential development.

4. Payment for the Electrical Installation of Jeff & Loreen’s Lot

During the meeting, Jumbilly made an important remark concerning the payment you made for the electrical installation on your lot. He explained that, at the time, he told Jeff that the only way for you to have electricity was to cover the installation cost for all the lots located before yours, since CFE connects each lot one by one in sequence. Therefore, if the owners of the preceding lots did not pay their portion, you would not be able to get power to your lot. He also mentioned that your contribution would be refunded once the other lot owners completed their payments.

5. Recommended Next Steps

I believe the best way to clarify this issue is to request a meeting or Zoom call between you and Jumbilly, so you can address your questions directly. Handling this matter individually will be much more effective than trying to resolve it during a general assembly with all the other owners present.

6. Delivery of Supporting Documents by Jumbilly

Jumbilly committed to sending Lic. Humberto the documents that demonstrate he did not misuse any funds. This delivery is scheduled for Monday, October 20, and Lic. Humberto has agreed to forward those documents to me as soon as he receives them.

7. Assembly for the Election of a New Administrative Committee

The next step will be to hold an assembly to elect a new president and administrative committee for the development. During the meeting, it was mentioned that no one has shown interest in taking on the roles of president, treasurer, or committee member, which is precisely what led to Jumbilly remaining as president after the last election — there were simply no volunteers. I understand that these roles come with a heavy workload, both in terms of administrative duties and dealing with other owners. However, my recommendation is that one of you consider taking a position within the committee, since you are the only residents who live in the development full-time and stay actively involved. Most of the other owners only visit on weekends or view their lots as an investment, which explains their limited engagement. If you decide to volunteer for one of these positions, I will gladly support you in any way necessary to ensure you can carry out your responsibilities effectively.

8. Maintenance Fees and Project Budget

Currently, the monthly maintenance fee is $400 MXN, and only about one-fourth of the lot owners are paying it. If the goal is to improve the conditions of the development and increase property values in the future, investment is essential. I suggest the following actions: Use other developments you admire as reference models for improvements. Divide the improvement projects into stages, preparing a budget for each stage. Recalculate the maintenance fees based on the real costs of these projects. Prepare a detailed account statement showing which owners are current and which have outstanding balances. For those who are delinquent, consider selling their lots to cover the unpaid maintenance fees.

9. Conclusion

The current situation of the development requires organization, transparency, and leadership. Clarifying the situation with Jumbilly, electing an active new committee, and restructuring the financial plan are all essential steps to improving the property’s condition and long-term value.